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MayFest 2020- Cancelled

16K views 173 replies 16 participants last post by  Mr. Johnny... 
#1 · (Edited)
Name: MayFest 2020

Where: Kitzhof Inn...West Dover, Vt (on Rt 100)

When: Friday May 15 thru Sunday May 17 2020

Theme: Meet, Greet, Eat & Ride...Party too

guess its time to start planning for this event for those in need of the info so they can plan accordingly. I sent Simon and his wife Alison a message confirming our interest in still coming there on the weekend of Friday May 16th thru sunday the 18th...I requested a copy of what the rates will be and what we can expect for said rate...last year a nice breakfast was included in the nightly rate. The inn for those who weren't there last year is unique, each room a different flavor, swimming pool outside, nice outside fireplace with unlimited wood for the taking and burning. In the event of inclement weather several sitting areas inside as well as a self service bar area. Not your typical motel...worked out nice last year and the reason we voted as a group to return there.

Mount Snow Lodging, Kitzhof Inn at Mount Snow Vermont - Kitzhof Inn

when I get the correspondence back from Simon/Alison I will post it here so you can verify what you will be getting for what you will be paying for. I also asked him to include the cancelation policy in the event someone doesn't show or needs to cancel.

Room Reserved....

Dennis & Barbara
Pete & Vicki
Jeff aka Mr Johnny
Mile & Lori
Vlad & Summer
 
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#6 ·
got back a message from Simon today...

my initial message...oct 16

Hello Simon And Alison…hope all is well and you are having a good season…am writing to just update our reservation hold for May Friday 16 thru Sunday May 18…am going to post a thread in our forum to let folks know of the date for this get together so they can plan accordingly. Believe I spoke with Alison the day I was leaving about again holding 10 rooms for our group with hopes for more if more than that decide to come. I would appreciate, like you did last year, to send me a copy of the agreement as per pricing for the rooms. At this point I don’t know if the group will want the dinner option on Saturday but like last years, that info did let everyone know what they were getting which helped in the decision making. I will forward that info onto the group so this is no mistaking what they are getting for what they are paying. As well as what the cancelation policy is. I will also remind folks that if they do indeed fail to show, their deposit will be forfeited. Take care.

his response...oct 17

Well that’s disappointing we were looking forward to seeing you again.
Thanks for letting us know I will release the rooms & don’t hesitate to contact us if you need any other dates

Regards
Simon & Alison
Kitzhof Inn

my response to him... oct 17

I don’t think you understood my message…I was attempting to confirm that we did indeed have 10 rooms available for that weekend. We, the group are planning on being there Friday thru Sunday May 16th thru the Sunday the 18th. I also needed a copy of what the room rates will be. Thank you. dennis

things that make you go hmmmmm…..
 
#12 ·
Beezer-well, from experience , its wet. Dennis , maybe you should have included the year. Seems like he didn't even read your message. No respect.
 
#13 ·
will give him time to reread the message and perhaps talk to his wife Alison to see what I meant about talking to her about holding 10 rooms for us for 2020... think I'll begin a backup/lodging in case this continues...shouldn't be so hard...tried calling today and they won't be back till oct 30th... can't even blame the wife...shame...they always make for the perfect scapegoat/fall guy.
 
#17 ·
Dennis, I would just call and leave a message.
Hopefully no one else books these rooms.
 
#20 ·
Dennis I just emailed Simon & Alison, they said the Volusia riders Rally dates are still reserved on their books.

Friday May 15th & Saturday May 16th with a checkout on Sunday May 17th 2020.


They will be back on October 30th.
 
#21 ·
interesting to say the least...I'm still waiting for a response from my second message to him...will call him when he returns on the 30th...I know last year we had issues connecting...hope that's not the situation this time...glad its still early...started looking for a backup...tough weekend for whatever the reason...mothers day is the weekend before...thinking positive and believe we will be sitting by the fire on Friday nite at the Klitzfoff...
 
#23 ·
thanx Mike...going back in my messages, I noticed he initially contacted me last year after we left to acknowledge that he did indeed learn from Alison that I had requested to hold 10 rooms...that was why it was surprising this recent response...if you are in the area, check them out if not I'll still make sure I call them after the 30th.

last years message from him on May 23...

Barbara & Dennis
So glad you had a good time and very pleased you are coming back. We enjoyed having you stay.
It should be more interesting next year. Hopefully you can get more people from your group to come especially that you can report having such a good time this year.
Also we will be relaunching our charity ride that weekend which you are welcome to join or not, it’s up to you.
It’s called Dover Moto which raises money for Breast and Ovarian Cancer research. We are hoping to have an organized ride on the Saturday, then dinner with bands and raffles at another participating Inn.
If you decide not to participate in the Dover Moto event, which is fine then we will do dinner for you here at the Kitzhof, same as this year. Fire Pit and Hot Tub always available regardless.
We have booked 10 rooms out for your group for next May 15-17. If you need more please let me know.
Thanks again
Simon
 
#24 ·
Dennis I called Simon yesterday, we are all set 10 rooms are reserved for the VR for Friday May 15 & Sat May 16 with check out on Sunday May 17th.
I booked my room yesterday.
Simon said call the hotel and say your from the VR room to get the discounted rate, do not go through the website.
He did say one dinner on Saturday Night, and 2 breakfast's were in included with the room rate.
 
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#25 ·
thanx pete...still haven't heard anything from him yet...would be nice to have some sort of pricing so I can post it for anyone considering this get together. Will call him and get that info.
 
#26 ·
OK, sounds good, I told him you would be calling him.
 
#28 · (Edited)
afternoon all...got a message from Simon today for the requested info I asked him to provide...here is the response...

Dennis,
I have attached a new plan as requested with dinner and no dinner.
The reason we offer dinner is that it is cheaper than restaurants and most restaurants around here can’t cope with large groups.
If the majority want dinner (say 18 or more) then it is feasible for us to do. If not we will go with the no dinner plan for the group.

10/31/19
Dennis Colon
g767d@hotmail.com

Volusia Riders 2020
We agree to hold:-
Number of rooms 10
Arrival Date: 15th May 2020
Departure Date: 17th May 2020
No. of Nights: 2
No. of Guests: 20
Breakfasts: 2

Inclusive Group Package Rates include:-
2 nights’ accommodation with breakfast each morning, + 1 dinner inc. service + tax
Rates do not include alcoholic beverages, housekeeping or dining gratuities.
Double Occupancy (2 per room) $ 298.00
Triple Occupancy (3 per room) 2 rooms only $ 393.00
Single Occupancy (1 per room) $ 224.00
We do not provide dinner for less than 20 in a group (requested)

2 nights’ accommodation with breakfast each morning inc. service + tax - NO DINNER
Rates do not include alcoholic beverages, housekeeping or dining gratuities.
Double Occupancy (2 per room) $ 235.00
Triple Occupancy (3 per room) 2 rooms only $ 297.00
Single Occupancy (1 per room) $ 192.00


Above rates are at 2019 prices if booked before January 2020


To qualify for group rates you must have 10 rooms booked and/or 20 people or more in your party. If the final booking falls below this amount then rack rates will apply to each individual booking or room.

If the rooms are not filled within 30 days before the arrival date then they will be released to general reservations.



Deposits/Cancellations
This is a Rain or Shine Event
We do not accept late cancellations because of a change of the weather.
Cancellation Policy
If cancellation is received 14 or more days (21 days for holiday periods) prior to arrival, the deposit will be refunded less $25 per room handling charge. Within 14 days prior to arrival (21 days for holiday periods) there will be no refund on the deposit. Please remember that a reservation is your commitment for the full period that you request.* If you leave the Inn before your reservation has expired or arrive late, your entire fee will be forfeited.*
Deposits are applied to the last night of your initial reservation. Deposits are charged at 50% of stay price per booking or a group deposit check from the organizer. Deposit will not be refunded for last minute changes due to irregular weather, for example or other spurious reasons, Kitzhof Inn cancellation policies will apply.
Full Policies can be found www.kitzhof.com/pages/policies.html

tell them you are with the Volusia Riders when you book. And please post here when you do book so I know where we stand as far as needing more rooms. Thank you.
 
#29 ·
Thanks Dennis! Looking forward to this!!
 
#34 ·
so far I think its just Pete and me that are booked...we had 6 show last year...hoping to get more next year...get the feeling we will be having dinner on our own as the required number of people needed will probably not be met...no big deal really...there are places close enough for dinner...breakfast does come with the room...good one at that. Nice place...good setup, really suited well for the needs of our group.
 
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