New England Riders...Return of The MayBay...MayFest 2019...May 17-19 Vermont - Page 3 - Suzuki Volusia Forums : Intruder Volusia and Boulevard Forum
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post #21 of 115 (permalink) Old 09-08-2018, 04:35 PM
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Is it time to book rooms yet?

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post #22 of 115 (permalink) Old 09-08-2018, 05:26 PM Thread Starter
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don't know where its going to be at this point...left there Saturday the 25th with the understanding he was going to email me the info...room rates...bbq rates...etc...never heard from him so last week contacted him thru his web site reminding him about our discussion...that was last Saturday...again...nothing...figured ok ...holiday weekend...give it a few more days...Tuesday sent another request..

Sent you a email last week regarding the total price it would be for friday & Saturday nites for may 17-19 2019. We, my wife and I, spent a nite recently in your place and I spoke with Simon regarding our mc group having a rally there. We spoke about a BBQ also which a this time we, the group, haven't decided yet. People need to know what the total costs for the rooms including tax will be so they can decided whether they will choose to come with the group. Right now we have quite a few waiting to reserve as soon as we get the rates. Hopefully I hear from you soon as we are looking now to begin our rally plans. Have a nice day..

here it is...saturday...still nothing...thought about calling but at this point have pretty much rather go where customer service is a priority...at least an acknowledgement of some sort would have been somewhat acceptable for the lack of any response...told him we want the entire place...that in itself should have left some sort of a reminder in his head to make sure he lets me know...obviously not the case...at this point I have started my search for another place...seems in that area something is going on as attempts of finding a place for a group is finding limited availability...so the search has now expanded to mass, ct, and theres this place in Lake George... got ya.....also looking into NY which on my way home from the OFest I may plan a route allowing me to check out different locations...

glad I started this now...so until something is set in stone, aside from the dates listed, the location will be my new retirement project...should have some idea by the end of the month.

Whats the big hurry...slow down and enjoy the ride!

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post #23 of 115 (permalink) Old 09-11-2018, 09:44 PM Thread Starter
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ok...got word from Simon today...seems he's sent several emails and for whatever reason...gremlins...I haven't received any of them...anyway, he called today while I was out, spoke to my daughter who was aware of the situation, more so my frustration with this situation, and she told him I haven't received any word regarding my requests for the info...he sent her this to forward to me...

From: Simon Ferris [mailto:[email protected]]
Sent: Sunday, September 09, 2018 10:49 PM
To: '[email protected]''
Subject: FW: Kitzhof Inn - Volusia Group

Dennis
Scroll down and you find full rates for Group B&B and dinner.
An example of a full Group Package will include:-
2 nights’ accommodation. 2 breakfasts and 1 dinner (BBQ) + service + tax:-
Double (2 people sharing) $291.12 inc.
Regards
Simon

From: Simon Ferris [mailto:[email protected]]
Sent: Tuesday, September 04, 2018 9:42 AM
To: '[email protected]'
Subject: FW: Kitzhof Inn - Volusia Group

Dennis
I already got a booking for your group next May.
I guess you have put the word out.
Shall I book out the rooms for your group May 17/18 2019?
Simon

From: Simon Ferris [mailto:[email protected]]
Sent: Saturday, August 25, 2018 1:26 PM
To: '[email protected]'
Subject: Kitzhof Inn - Volusia Group

Good to meet you Dennis and thank you for staying with us.
As discussed about the Volusia Group for next year, at the moment we have availability for May 17-19 2019.
Below are the group rates for next year. We have broken it down so you have the option to add things you might want.
Typically our groups choose 1 meal type for the whole group and as we discussed we can do this Saturday night and the cost will be added to each booking.
Entertainment will be charged to the organizer and rental bikes, if needed, to the individual who wants it.
We can work with you to choose a day ride on Saturday from our extensive mapped rides list.
Because you are a new group we would like to offer you an extra incentive for the organizer, 1 free nights’ accommodation if you book more than 20 people in your group.

kitzhof Motorcycle Group Package
Includes:-
Accommodation with full Breakfast , Complementary Welcome Reception
Planned Rides (researched by your hosts) Yes we ride too!
Additionally you can add to your package:-
In-House dinner options (choose one from below for your group)
Motorcycle Rentals (please enquire)
In-House Entertainment (music, magic show etc.) on request

B&B Group Prices (suggested group size from 20 - 4
Single Occupancy (limited rooms) $85 per night + tax
Double Occupancy $100 per night + tax
Triple Occupancy $116 per night + tax
Plus Additionals
Further discounts available on bookings longer than 3 days, please enquire.
Also we work with our neighbor Inns to accommodate larger groups.

Dinner Options
Burgers & Dogs + Fries - $12 + tax per person
Country Dinner - $28 + tax per person
(Soup – Salad - Chicken Dijonaise or Salmon with Dill Lemon sauce, Oven Roasted
Potatoes and veg + Apple Pie )
BBQ- $28 + tax per person (Ribs, chicken, Corn on Cob,
Home Made Coleslaw, Potato Wedges, BBQ Beans + NY Cheese Cake)
+ service(17%)

Our Amenities include:-
23 Bedrooms (own bathroom and flat screen tv’s, some A/C)
Lounge, Dining Room
BYOB Bar with fridge, ice, kitchenette, microwave
Fire Pit, Outside Garden & Dining Area,
Pool(summer), Hot Tub (Fall).
Store and Bars within walking distance
Well lit, level parking lot.

You will find some of the best riding in America, right here
on the famous Route 100 byway. Winding, uncluttered roads
meander through picturesque towns and villages.
Lakes, mountains and beautiful farm lands are on every turn.
Southern Vermont offers the kind of riding you have been
waiting for. Add some fabulous hospitality, comfortable
rooms, good food and great atmosphere then you have your
perfect Motorcycle group destination.

Our BYOB Bar and Dining room are available for take-out or we
have several bars and Restaurants within walking distance.
Just opposite the Kitzhof is Snow Mountain Market serving beer,
wine, provisions and deli food.
The Coffee Barn is next to the store and has a full menu for lunch
options and great coffee.

Regards
Simon Ferris
kitzhof.com
802 464 8310

so it seems we are back on for here...I just booked and the rate that came up is for the normal rate...make sure you put in Volusiariders in the organization part...this way they can make the adjustment and have the correct rate available upon billing. Glad this is resolved...we can decide on the food part at a later date. Feel free to ask any questions so I can contact Simon. I am going to call him tomorrow to confirm our needing as many rooms as possible.

Whats the big hurry...slow down and enjoy the ride!

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post #24 of 115 (permalink) Old 09-11-2018, 10:07 PM Thread Starter
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trying to figure out how I never received any of his 3 emails, a closer look shows he included some (') marks on each end of my email address...something tells me that's where the problem lies...I mentioned that to him in my follow up message. Hopefully that's where the problem began...otherwise I'll be looking towards a certain member here from Pa



who always factors into these type scenerios. Just one of those



things as usual.
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Whats the big hurry...slow down and enjoy the ride!

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post #25 of 115 (permalink) Old 09-12-2018, 06:51 AM
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So are we booking the "full Group Package" or what?

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post #26 of 115 (permalink) Old 09-12-2018, 09:57 AM Thread Starter
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don't know yet...depends on what the group wants...for now its important we book the rooms so he knows we want to come...we can decide on the food as we get closer to the rally...figure by march/april.

Whats the big hurry...slow down and enjoy the ride!

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post #27 of 115 (permalink) Old 09-12-2018, 12:28 PM
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Booked!!!
I called on the phone, no deposit was needed, just a credit card to hold the room.

Thanks Dennis


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post #28 of 115 (permalink) Old 09-12-2018, 02:05 PM
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Booked. Very Brit!

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post #29 of 115 (permalink) Old 09-12-2018, 06:16 PM Thread Starter
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email received today from simon…

I am attaching a contract letter from your group with rates and pre-reserved rooms. Please sign and send back.
I have shown the rates for B&B and the package price for B&B with dinner, service and tax.
The package option with 1 dinner is the cheaper way to go rather than eating out locally plus it is difficult to book large amounts of people in the local restaurants.
The decision is yours but if you go the B&B only route then your members must be aware that dinner here will not be an option because we don’t run a regular restaurant in the evening other than group meals.

I will book out 10 rooms for your group. Let me know if you want more i.e the rest of the Inn. 3 rooms have already been booked out by a different group from last year.
Please have the rest of your group call in their reservations so they can get one of the allocated rooms. Thanks.
Don’t hesitate to get back to ne if you want to make changes or you want further information.
Regards
Simon

contract sent with message:

Group Confirmation Contract

/12/18
Dennis Colon
Volusia Riders 2019
We agree to hold:-
Number of rooms 10
Arrival Date: 17th May 2019
Departure Date: 19th may 2019
No. of Nights: 2
No. of Guests: 20
Breakfasts: 2
Inclusive Group Package Rates include:-
2 nights’ accommodation with breakfast each morning, 1 dinner inc. service + tax
Rates do not include alcoholic beverages, housekeeping or dining gratuities.
Double Occupancy (2 per room) $ 291.12
Single Occupancy (1 per room) $ 199.00

Group Package Rates B & B only
Single Occupancy (limited rooms) $85 per night + tax
Double Occupancy $100 per night + tax
Triple Occupancy $116 per night + tax

To qualify for group rates you must have 10 rooms booked and/or 20 people or more in your party. If the final booking falls below this amount then rack rates will apply to each individual booking or room.

If the rooms are not filled within 30 days before the arrival date then they will be released to general reservations.

Dinner Options (choose 1 for the group available for inclusive package only) add dinner rates to B&B + service
Burgers & Dogs + Fries - $12 + tax per person + service(17%)
Country Dinner - $28 + tax per person + service(17%)
(Soup – Salad - Chicken Dijonaise or Salmon with Dill Lemon sauce, Oven Roasted Potatoes and veg + Apple Pie )
BBQ- $28 + tax per person (Ribs, chicken, Corn on Cob, Home Made Coleslaw, Potato Wedges, BBQ Beans + NY Cheese Cake) + service(17%)


Deposits/Cancellations
This is a Rain or Shine Event
We do not accept late cancellations because of a change of the weather.
Cancellation Policy
If cancellation is received 14 or more days (21 days for holiday periods) prior to arrival, the deposit will be refunded less $25 per room handling charge. Within 14 days prior to arrival (21 days for holiday periods) there will be no refund on the deposit. Please remember that a reservation is your commitment for the full period that you request. If you leave the Inn before your reservation has expired or arrive late, your entire fee will be forfeited. Deposits are applied to the last night of your initial reservation. Deposits are charged at 50% of stay price per booking or a group deposit check from the organizer. Deposit will not be refunded for last minute changes due to irregular weather, for example or other spurious reasons, Kitzhof Inn cancellation policies will apply.
Full Policies can be found www.kitzhof.com/pages/policies.html


Agreement
If everything meets with your approval, please sign a copy of this confirmation and mail or email it along with any further rooming and evening meal requirements.
We are looking forward to meeting you on your arrival.

This confirms your reservation and terms and conditions stated above:

I assured him we could fill the place but in fairness to him, until the allotted 10 rooms are reserved I told him to hold off on securing any more rooms at this point. As he stated, already 3 rooms have been booked by previous travelers, so do as you feel you need to do...its not a large facility.

Whats the big hurry...slow down and enjoy the ride!


Last edited by DCinCT; 09-12-2018 at 06:19 PM.
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post #30 of 115 (permalink) Old 09-12-2018, 06:22 PM Thread Starter
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in yesterdays message, he informed me already one person had reserved a room...anyone?

Whats the big hurry...slow down and enjoy the ride!

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